How Laurenty Improved Fleet & Facility Key Control with Keycafe

Before implementing Keycafe, Laurenty was already using a different key management system. According to Account Manager Julie Andry, the system provided a basic level of organization, but it fell short when it came to usability and reliability: “We were using a system called Traka. However, it was far less intuitive and much harder to use—especially for the company’s workers. Overall, it felt quite outdated.” The access process was based on codes that did not always work reliably, creating frustration and slowing down key retrieval. Additionally, the system did not provide the level of control Laurenty needed, as users could access all available keys rather than only the ones assigned to them. With a fleet of approximately 20 company vehicles, Laurenty needed a solution that would provide better traceability and accountability. The company needed to know which employee had taken each vehicle key every day and ensure that keys were managed securely throughout daily operations.

Laurenty implemented Keycafe’s SmartBox key management system to centralize and secure access to its vehicle and facility keys. Every day, the cleaning team uses the SmartBox to collect the keys assigned to them before starting their jobs and return them once their work is completed. The system has become an essential part of Laurenty’s daily workflow. Through the Keycafe platform, Laurenty can easily monitor key movements and access history, ensuring complete visibility over who took each key and when.

The adoption of Keycafe brought immediate improvements to Laurenty’s daily operations, particularly in terms of efficiency, visibility, and accountability. Workers can now quickly collect and return their assigned keys every day through a simple and reliable process, reducing delays and making key exchanges smoother. At the same time, managers benefit from complete traceability, with the ability to see who accessed each key and when. This increased visibility has strengthened accountability among teams and improved control over vehicle and facility access. Beyond vehicle keys, Laurenty also uses Keycafe to manage keys for secured locations and equipment, making it a versatile solution for different operational needs. With an intuitive system that is easy to use and expand, Keycafe has helped Laurenty replace an outdated process with a more efficient, secure, and scalable approach to key management.