Authorized and accountable key access
Manage key allocation by department, branch, or individual personnel so staff and contractors do not access vehicles or enter restricted areas without permission. Track all key activity in real-time to maintain accountability and transparency.
Assign key access to individual staff or groups of staff members and track key exchanges to ensure visibility and accountability as keys change hands.
Control which keys specific personnel can access. Create groups of users with access to groups of keys so that administering permission changes is simple when personnel change or a new key is added or removed.
An administrator no longer must coordinate and oversee key handoffs in person; staff and contractors manage their own key pickups and drop offs at any time using the SmartBox.
See who has keys at any given time, and review all past transactions to know who picked up and dropped off keys.
Permission-Based Access Management Software
Instant cloud-based management
All keys are tagged with a unique and identifiable Keycafe NFC fob. Each time a key is picked up or dropped off at a SmartBox, the time and location of the transaction are logged.
Single account to manage all keys
At-a-glance overview of your departments, offices, and meeting rooms, including real-time key statuses and the ability to grant or revoke access at any time.
Control access for staff and visitors
You can set up ongoing access for trusted users like staff with security clearance, or schedule time-based accesses for single-use cases like guests and contractors.
Track down keys quickly
Real time alerts and online key history mean no more chasing down keys and transparency into who has keys at any given time.
"We have approximately 250 sets of keys and were looking for a better way to manage them, once we tried out Keycafe, we knew this was it! Their system works so well, we know who signed the keys out, when they returned them, and the whole system is so easy to manage! We highly recommend them if you have multiple sets of keys that you need to keep track of."
"We researched various key security stations but continued to find systems that were overpriced with an outdated user interface and features. Keycafe has transformed our key management... thank you Keycafe for giving me one less thing to worry about!"