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Keycafe

Ensure Driver Accountability with Centralized Monitoring

Navigate the logistical complexities of the trucking industry with ease using Keycafe's advanced vehicle key management system. Tailored specifically for the needs of trucking fleet managers, our system offers an efficient and fully transparent method to handle key distribution. Enhance your dispatch efficiency, provide your drivers with convenient, contactless key pickup, and enjoy the benefits of meticulous tracking for every key exchange, ensuring unmatched accountability and peace of mind.

Trusted by Industry Leaders

Simplified and Centralized Dispatch

Simplified and Centralized Dispatch

Manage your entire fleet's keys from one dashboard, or create groups based on locations and routes. Enjoy real-time key statuses for maximum fleet efficiency.

Automated, Contactless<br>Key Access

Automated, Contactless Key Access

Drivers pick up and drop off their permitted keys using a unique PIN code, ensuring the right driver gets the right vehicle, every time. No on-site supervision required.

Full Driver Accountability

Full Driver
Accountability

Every key access is recorded, providing you with a detailed audit trail. No more unexplained mileage or vehicle damage without a responsible user.

Increase Operational Efficiency

Increase Operational Efficiency

User-friendly workflows require little training for staff to understand key control processes. Quicker key access and less time looking for keys means more on-time deliveries.

Explore Our Vehicle Fleet Management Workflow

User-friendly interface ensures driver adoption.

  1. Enter a unique PIN code
  2. Select the desired vehicle key
  3. Bin opens to reveal the requested key
Randhir Brar
Randhir Brar
CFO
New Way Trucking

"We decided to go with Keycafe as it is a stand-alone plug and play solution with built in networking and back up battery. Easy to set up and manage plus a helpful team."

SmartBox Modular Key Control

M-Series

SmartBox Modular Key Control

Wall mounted and 4 inches off the wall means it’s not much bigger than a picture frame.

View Detailed Specs

MS5 Base SmartBox 9 Bin

$2399.00

MS5 Base SmartBox 9 Bin
11.4" Width
23.3" Height
4" Depth
  • 9-bin capacity
  • Steel-reinforced polycarbonate chassis
  • 7” touch screen
  • 5MP Camera
  • Optical motion sensor
  • Cellular kit optional
  • 3500 mAh lipo battery backup
  • Cloud managed
  • OTA updates
  • iOS / Android compatible
  • IP52 / Weather-resistant
MS5E-18 Expansion SmartBox 18 Bin

$650.00

MS5E-18 Expansion SmartBox 18 Bin
11.4" Width
23.3" Height
4" Depth
  • 18-bin capacity
  • Steel-reinforced polycarbonate chassis
  • Cloud managed
  • Daisy chain up to 10 Expansions
  • IP52 / Weather-resistant
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MS5E-42 Expansion SmartBox 42 Bin

$1199.00

MS5E-42 Expansion SmartBox 42 Bin
23.8" Width
23.3" Height
4" Depth
  • 42-bin capacity
  • Steel-reinforced polycarbonate chassis
  • Cloud managed
  • Daisy chain up to 10 Expansions
  • IP52 / Weather-resistant
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Cloud-Enabled Key Management for Vehicle Fleets

Cloud-Enabled Key Management for Vehicle Fleets

Keycafe App
Always-Connected Management

Always-Connected Management

Allow or revoke access to keys from anywhere and in real-time, so last-minute driver changes can be accommodated.

Real-Time Tracking

Real-Time Tracking

Stay informed with instant notifications on key accesses, ensuring you always know who is driving a vehicle at any given time.

Flexible Access Control for Your Fleet

Flexible Access Control for Your Fleet

Create precise driver access permissions to vehicle keys, from time-restricted shifts to ongoing access for managers.

Reporting & Insights

Reporting & Insights

Access detailed key use reports and insights to make informed decisions, optimize fleet operations, and enhance security.

Vehicle Fleet Managers Love Keycafe

Vehicle Fleet Managers Love Keycafe

Pete Kelting
Pete Kelting
Safety Manager
SunVena Solar

"Keycafe has made a significant improvement in our accountability for fleet keys. Our employees actually like the fact that they are in control of their own keys and that nobody else is going to take their key when they are not suppose to."

Yo Engelen
Yo Engelen
General Manager
E-Demonstrations

"We have a pretty large fleet of vehicles (90+) and were looking for a reliable solution for key management. We came into contact with Keycafe at the right time. We mainly liked the user-friendliness and very quick replies to our questions asked. Since the integration of Keycafe, we have to worry much less about our key management. There is much more clarity when and by whom our keys are borrowed."

Key Management Reimagined for Your Fleet

Keycafe's specialized key management software is the advancement your trucking and transport operations need to stay ahead. Designed with the industry's specific challenges in mind, our platform offers unmatched efficiency through real-time tracking and customizable access controls. The seamless integration with existing workflows and access to insightful analytics transform these features from mere enhancements into critical components for operational success.

Embrace the future of fleet management today. Schedule your live demo and navigate your fleet management towards success.

Key Management Reimagined for Your Fleet
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Frequently Asked Questions (FAQs)

How can drivers access keys if they are not tech-savvy?

We offer multiple options for drivers to pick up keys, specifically designed for authorized, yet convenient access.

Many drivers will use a unique PIN code that can be customized to match an employee number or similarly memorable code. NFC-embedded sticker badges can also be placed on an ID card, allowing drivers to simply tap their card to the SmartBox. Finally, the Keycafe app can be used on a smartphone for maximum functionality.

Can Keycafe scale with our fleet as it grows?

Yes, our key management system is designed with scalability at its core, perfectly suited to accommodate the dynamic needs of a growing business. Our SmartBoxes are modular, allowing you to easily add key storage capacity, and our software enables granular organization of locations, departments, and key groups.

How does Keycafe integrate with our existing fleet management software?

Keycafe has an integration with fleet management software Fleetio, and is always open to partnering with other industry leaders to build custom workflows. Additionally, system integrators can leverage our open API to fully integrate Keycafe into their app.

How can we retrieve keys from the SmartBox in case of an emergency or system failure?

Our SmartBoxes are equipped with a battery backup system for power loss, as well as a separate failsafe module with an independent power supply that allows for key access in the event of a complete outage. See SmartBox specs for details.

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